Position: Executive Alchemist
Salary: $70000-80000 annually
Location: Onsite meetings held in Toronto But mostly Hybrid - Will be required travel throughout Toronto
Hours: 8AM- 4:30PM
This role requires early mornings, evenings, and weekend – Need to be flexible!

Benefits after 3 months
Discretionary bonus
Able to attend events (TIFF, basketball games)
Hotel Rooms Discounts
Good life fitness discount
Home/Auto Insurance discounts


Requirements
• 4-6 years in an executive Assistant role
• Degree in Business or similar
• Experience planning and coordinating philanthropy events, activities and related duties, Arts & Entertainment events, activities and related duties
• Someone who take initiative to research a new topic
• Someone who wont let things slip through the cracks – ATTENTION TO DETIAL
• Must be comfortable with a busy schedule

Job Overview:
Provide high-level administrative support to the Ambassadress, ensuring the smooth operation of activities in philanthropy, arts and entertainment, and family office management. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:
1. Administrative Support:
- Manage the Ambassadress ’s calendar, schedule appointments, and coordinate meetings.
- Handle correspondence, including emails, phone calls, and mail.
- Prepare reports, presentations, and other documents as needed.
- Maintain organized files and records.
2. Philanthropy:
- Assist with the coordination and management of philanthropic initiatives and events.
- Liaise with non-profit organizations, donors, and stakeholders.
- Track and report on philanthropic activities and outcomes.
3. Arts and Entertainment:
- Support the planning and execution of arts and entertainment events.
- Coordinate with artists, performers, and industry professionals.
- Manage event logistics, including venue bookings, catering, and travel arrangements.
4. Family Office:
- Handle personal and confidential matters for the family.
- Manage household staff and vendors.
- Oversee family calendars, travel itineraries, and special projects.
5. Hotel Acquisition:
- Assist in the research and evaluation of potential hotel acquisition opportunities.
- Coordinate with real estate agents, legal advisors, and financial analysts.
- Organize and manage due diligence processes, including documentation and compliance.
- Support the negotiation and closing of acquisition deals.
- Monitor and report on the performance of acquired properties.
6. Communication and Coordination:
- Serve as a liaison between the CEO and internal/external parties.
- Ensure timely and accurate communication across all areas of responsibility.
- Facilitate information flow and follow-up on action items.
7. Venture Capital
- Assist in identifying and evaluating potential investment opportunities.
- Coordinate with entrepreneurs, startups, and venture capital firms.
-Support in presentations if needed