Executive Assistant
Toronto
In Office

Role: Executive Assistant
Type: Full Time
Pay: $70K
Hours: Monday-Friday 9:00am-5:00pm

Top Requirements:
Minimum of at least 5 years of experience as an EA & personal assistant support to senior leadership
Travel management experience
Excellent communication skills
Manufacturing/industrial experience an asset

Key Responsibilities:
Efficiently screen emails, calls, and other communications
Contribute significantly to the collaborative process of identifying, documenting, planning, and coordinating the systemization of various areas within the organization.
Excel at managing tasks and maintain a system to track requests, collaborate with appropriate team members, and follow up to ensure completion.
Assist with researching cost-saving options, negotiating contracts, and coordinating with relevant departments to implement savings measures.
Manage calendars and schedules
Coordinate meetings and events, manage invitations and RSVPs, and handle logistics to ensure networking opportunities with key stakeholders are maximized.
Assist with basic inventory tracking and management
Manage the day-to-day operations of the office of the CEO, conduct operational planning, manage executive communication, monitor deadlines
Manage internal and external correspondence.
Draft, organize, maintain, and distribute information such as meeting notes, agenda, documentation, and reports.
Prepare, review, proofread, and edit presentations and documents as necessary.
Train new staff on the executive team.
Manage expenses
Coordinate business travel
Plan, research, and coordinate personal travel
Update and maintain electronic files and project documents and complete a variety of special projects
Anticipate future tasks and needs and prepare accordingly
Personal assistant support to the CEO
Travel management.- booking flights, etc

Qualifications:
Minimum 5 years in a high-level Executive assistant/personal assistant support.
Excellent leadership and organizational skills, with the ability to prioritize tasks and manage multiple tasks simultaneously.
Capable of delivering accurate results in a fast-paced and dynamic atmosphere.
Strong attention to detail and ability to work independently as well as in teams.
Excellent communications skills, both verbal and written in English
Expert in MS Office (PowerPoint, Excel, Word, etc.)
Problem-solving and proactive approach, ability to think creatively about how to address challenges
Strong work ethics with a high level of integrity, confidentiality, and professionalism.
Ability to work successfully with people from different backgrounds and cultures.
You are results-oriented, detail-oriented, structured, adaptive, flexible, and thrive in a dynamic environment.
Able to work outside regular business hours when required

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