Overview:
Our client, a highly successful real estate firm in Scarborough, is seeking proactive and detail-oriented Executive Assistants. This role blends executive, personal, and real estate support in a fast-paced, client-facing environment. The ideal candidate is resourceful, highly organized, and always one step ahead—able to anticipate needs, manage shifting priorities, and maintain exceptional attention to detail.

Executive Assistant – Scarborough / East GTA
Salary: $60,000–$80,000
Schedule: Monday–Friday, 9:00 AM–5:00 PM (flexibility required for evenings/weekends)
Work Type: In-office with frequent travel across East GTA (must have valid driver’s license and vehicle)


• Perks (after 3 months):

o 2–3 weeks vacation + 5 sick days
o Real estate license support (company covers licensing costs and maintenance)
o Benefits available through OREA for licensed agents

• Key Responsibilities:

o Manage calendars, appointments, meetings, and daily scheduling
o Support real estate transactions: listings, buyers, timelines, and documentation
o Coordinate showings, inspections, appraisals, and client follow-ups
o Prepare, review, and organize contracts, documents, and correspondence
o Maintain accurate records, files, and databases
o Track deadlines and ensure all deliverables are completed on time
o Liaise with clients, agents, lawyers, mortgage brokers, and contractors
o Handle errands and administrative tasks to support productivity
o Manage personal scheduling, travel, and household logistics
o Coordinate errands (shopping, returns, dry cleaning, etc.)
o Assist with family logistics, including care arrangements when needed
o Quickly resolve issues and respond to urgent matters

• Core Competencies & Fit:

o Exceptional organization, time management, and attention to detail
o Highly proactive with strong initiative and problem-solving ability
o Calm and solution-focused under pressure
o Strong communication skills (clear, professional, and consistent)
o Ability to manage confidential information with discretion
o High accountability, urgency, and adaptability
o Service-oriented mindset and willingness to support wherever needed
o Able to work independently while aligning with executive priorities

• Qualifications:

o 2–5 years in executive assistance, administration, personal assistance, or real estate support
o Minimum 1 year in real estate (license highly preferred)
o Valid driver’s license and reliable vehicle (required)
o Familiarity with real estate systems and processes (MLS/TRREB, BrokerBay, Trello, Google Suite)
o Experience preparing offers and listing agreements is an asset
o Proven experience in fast-paced, client-facing environments

This is currently an active job opportunity.
By applying, you will be part of our trusted network, ensuring our recruiters match you with suitable roles. Let us help you take the next step in your career journey!