Position: Executive Assistant
Location: Scarborough
Work schedule: In office
Pay: $60-80K
Type: Full time

The ideal candidate is someone who is one step ahead at all times. They are dependable, resourceful, polished, and highly communicative. They understand that success in this role comes from balancing initiative with responsiveness, maintaining a very high standard of detail, and handling both professional and personal responsibilities with care, discretion, and efficiency. This is an opportunity to work closely with a highly successful realtor and play a key role in supporting their continued growth and day-to-day success.



Responsibilities:

This position is ideal for a highly organized, detail-oriented, and proactive individual who can anticipate needs before they arise, adapt quickly when priorities shift, and communicate clearly at all times. The right person will be equally comfortable handling real estate-related responsibilities, personal errands, and day-to-day executive support with professionalism, discretion, and confidence.

Manage day-to-day scheduling, appointments, meetings, and calendar coordination
Assist with listing and buyer-related tasks, helping to keep deals, appointments, and timelines on track
Coordinate showings, inspections, appraisals, meetings, and client follow-ups
Prepare, organize, review, and manage documents, contracts, and correspondence
Maintain accurate records, files, and databases
Monitor deadlines, deliverables, and outstanding items to ensure nothing is missed
Communicate with clients, agents, lawyers, mortgage brokers, contractors, and other service providers
Assist with errands, logistics, and administrative tasks that support the realtor’s productivity
Help identify priorities, solve problems quickly, and respond to urgent matters as they arise
Manage personal appointments, bookings, and household-related scheduling
Coordinate errands such as dry cleaning drop-off/pick-up, returns, shopping, and other day-to-day tasks
Assist with personal travel planning and important renewals such as passports and related documents
Support family and household logistics, including coordinating care arrangements or supervising child- or dog-sitting needs when required
Help keep personal obligations organized and on schedule so the executive can remain focused on clients and business priorities
Preferred qualifications:

Min 1 year experience in the Real Estate industry. Real Estate license is highly preferred
2-5 years experience in executive assistance, personal assistance, administration, or real estate support
Valid driver’s licence and own vehicle for travel is a must
Familiarity with real estate systems, documents, and timelines is considered a strong asset
Broker Bay, TRB (MLS), Trello, Google Suite, literate in preparing offers and listing agreements
Experience working in a fast-paced, client-facing environment

Apply for this great position as an Executive Assistant today!

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